Death Records Request

Death records are filed with the Local Registrar by Illinois Licensed Funeral Directors

Author: Administrative Services Staff/Saturday, February 23, 2013/Categories: Get a Birth/Death Certificate , Birth and Death Records

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Death records are filed with the Local Registrar by  licensed Funeral Directors generally within 7 to 10 days after the death.  The process may occasionally take longer, and is based on coordination of many factors.

Currently "long" form death certificates can be issued from 1999 to the present only.  "Short" form Certification of Death records can be issued for older death records dating back to 1916 and do not state causes of death.  However, short form records do meet the legal requirements for an official "Certification of Death".  Information contained on older death records is subject to limitations imposed by the Vital Records Office of the State of Illinois.

It is highly recommended that the death record be reviewed for accuracy at the earliest opportunity.  After one year even “minor” corrections become more complicated.  Please contact the Vital Records office if you need further clarification at 815-727-8639.  For information about Corrections, click here.  

For a list of “What are Certified Copies of Death Certificates Needed For?” click here.

Applications are available in both English and Spanish on-line and at our office and must be accompanied by a current, valid and legible State issued ID or Driver’s License. Matriculas will be accepted only if issued after October of 2006 and must be accompanied by an additional document for the same person. Below is a list of acceptable identification:

  • Illinois Driver’s License
  • Illinois State Identification Card
  • Out of State Driver’s License or State ID card
  • US Military ID card
  • US Naturalization Certificate
  • Passport
  • Birth Certificate with an additional document
  • Matricula Consular de Alta Seguridad (MSCA) (Consular Identification Card) Please note: The Matricula must be issued after October 2006 and be accompanied by an additional document for the same person
  • If none of the above documents are available, please call our office to discuss other options

Acceptable methods for requesting a birth certificate:

  • Come in person:
  • Email the application: vitalrecords@willcountyhealth.org along with ID, then call our office during normal business hours with your credit or debit card in-hand so we can process your payment.
  • Fax the application: Our Direct Fax Number is 815-774-7333 (the application must be accompanied by ID) Then phone our office during normal business hours (listed above) with your credit card in hand so we can process your payment.
  • Mail the application to Attn: Vital Records at the above address along with ID and check or money order, payable to “Will County Health Department”. PLEASE NOTE: Out of State checks are not accepted, nor are personal checks that have a different address than the ID, nor checks from an address that’s different than where the certificates are being mailed. Expect that you will receive the certificates in the mail approximately 7 to 10 business days after your request is received.

 

Price for certified copies:  One certified copy of a death record costs $16.00.  Each additional certified copy for the same record that is issued at the same time is $8.00 more. 1=$16, 2=$24, 3=$32, 4=$40, 5=$48, 6=$56, 7=$64, 8=$72, 9=$80, $10=$88, and so on. (Prices subject to change without notice)

Choices of payment include:

  • Cash (if in person only)
  • Personal check payable to “Will County Health Department” (PLEASE NOTE: No out of State checks accepted, nor checks that have a different address or name than the ID)
  • Money Order payable to “Will County Health Department”
  • Credit and Debit cards that are accepted include MasterCard, Visa, American Express and Discover.  Refer to the chart below for ranges and service fees.
Transaction Range  Service Fee 
 $0.01       >   $50.00       $1.50
 $50.01     >   $75.00       $1.75
 $75.01     >   $100.00       $3.00
 $100.01   >   $150.00       $5.00
 $150.01   >   $200.00       $7.00

 For each additional increment of $50.00, or portion thereof, add $1.75.

Applications to Search for a Death Record are available in both Spanish and English and can be downloaded below.

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Administrative Services Staff

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